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Whiskey Systems

Features

Whiskey Systems Customer Support is our #1 Priority

Included with your subscription is free training, free screen-sharing to review your Setup Wizard and free assistance to get your starting inventory uploaded and reconciled.  Issues are resolved quickly and if users know they have an issue, Whiskey Systems Support will get the problem solved.

Whiskey Systems Perks

An Easy-To-Use Cloud Based Solution

Being fully cloud-based, Whiskey Systems is accessible from anywhere and from any device, making it perfect for use everywhere from the distillery floor to the back office. From the start, ease-of-use has been our key design emphasis. All collected data points are based on observations, and the system provides on-demand access to the compiled records and reports needed to stay compliant in the American craft spirits industry.

Key Features and Benefits

  • No startup or setup fees
  • No long term commitments and no termination fees
  • Unlimited user accounts per DSP
  • Built from the ground up for craft distillers
  • Automated TTB reporting
  • Enter all Data in Liters or Gallons
  • Whiskey Systems protects you in the event of employee advancement or turnover.
  • The system provides continuity from one hand to the next.

Subscription Options

Whiskey Systems is designed for craft distillers of all sizes and at any stage of operations. Whether you are just starting to plan a new distillery or have been in operation for years, Whiskey Systems Online provides the vital tools you need to be successful and compliant.

Whiskey Systems Perks

An Easy-To-Use Cloud Based Solution

Being fully cloud-based, Whiskey Systems is accessible from anywhere and from any device, making it perfect for use everywhere from the distillery floor to the back office. From the start, ease-of-use has been our key design emphasis. All collected data points are based on observations, and the system provides on-demand access to the compiled records and reports needed to stay compliant in the American craft spirits industry.

Key Features and Benefits

  • No startup or setup fees
  • No long term commitments and no termination fees
  • Unlimited user accounts per DSP
  • Built from the ground up for craft distillers
  • Automated TTB reporting
  • Enter all Data in Liters or Gallons
  • Whiskey Systems protects you in the event of employee advancement or turnover.
  • The system provides continuity from one hand to the next.

Subscription Options

Whiskey Systems is designed for craft distillers of all sizes and at any stage of operations. Whether you are just starting to plan a new distillery or have been in operation for years, Whiskey Systems Online provides the vital tools you need to be successful and compliant.

Check Out Some of the Many Features of Whiskey Systems Online Software

Raw Materials

  • Complete visibility to your raw material inventory
  • Optional capabilities to track individual lots or aggregate materials
  • Issue Purchase Orders, enter material receipts, and track raw material costs
  • Easily enter adjustments and scrap events following physical inventory or disposal/destruction
  • Set re-order points, specific vendor pricing, and easily identify what needs to be ordered
  • Complete flexibility to decide to utilize POs and/or receipts. If you don’t need them, they will stay out of the way

Production

Complete support for all types of distillation runs

  • Consume cooks, botanicals, spirits, finished goods, or wine/beer as inputs. Any combination is supported
  • Outputs support single tank collection, cuts, multiple split tanks, and collection into split accounts.
  • Very straight-forward and flexible interface to meet the needs of all types of spirit producers.
  • Distillation yield tracking

Enter new cooks in just 2 steps

  • Auto-scale mash bills and retain the ability to make one-off changes at any time
  • Fermenter status shows age, content, and allows entry of observations at any time

Transfer In Bond

  • Complete support for all types of transfer of bond in and out, including tax-paid, transfer without payment of tax, transfers to wineries, and research/testing
  • Support for totes, barrels, and tankers
  • Distillers with multiple DSPs and partner distilleries can be linked, allowing simplified one-step transfers
  • TIB paperwork is auto-generated and can be printed to accompany the shipment

Storage and Barrel Warehouse

  • Powerful tracking and reporting for barrel warehouses of any size
  • Intuitive tank status pages allow you to see everything on-hand in one place
  • Track barrel quality ratings, location, observations, and much more
  • Full support for directly printing barrel labels
  • Fill and dump barrels easily using flexible tools
  • Manage barrels in bulk, including optional barcode scanning
  • Flexibility to choose how to handle dumped barrels—as unique assets or as a simple raw material that can be consumed
  • Track each barrel’s complete history to know exactly what has been in it, for how long, and where it has been
  • Refill dumped barrels, add contents to barrels, or partially empty barrel contents
  • Supports solera aging systems
  • Barrel data can be viewed in aggregate reports or exported to Excel at any time

Processing

  • Full support for making straight spirits or any kind of blended product
  • Tracking formulas, recipes, and individual batches is easy with our fully TTB compliant batching system
  • Tanks automatically track every addition and removal of spirits, allowing you to easily view a complete history at any moment
  • Supports blending domestic and imported spirits
  • Full OTS wine support and effective tax rate calculation
  • Powerful bottling run tools allow quick entry of even complex runs of multiple bottle sizes and case counts
  • Re-case and re-bottle existing product with ease
  • Automatic lot tracking for finished products, including batch history
  • Record TTB required fill and proof checks
  • Support for printing case labels as well as CSC labels

Orders

  • Track every case that leaves your bonded area using Whiskey Systems
  • Enter and ship orders at different times
  • Support for packing/pick list creation
  • Easily view open orders or all orders
  • View on-hand inventory and see what is needed to fill open orders
  • Flexible reporting lets you see orders by customer, by state, by product, or time
  • Transparent tax calculations are easily viewable, and all withdrawals from bond are supported with easily accessible data
  • Order interface will automatically FIFO out available goods, or specific lots can be manually specified
  • Full support for customer invoicing

Calculators and Automated TTB Reports

  • Whiskey Systems automatically creates all your TTB monthly reports: Processing, Production, and Storage for both domestic and imported spirits
  • File reports in minutes
  • Supports quarterly or semi-monthly FET payments
  • Full suite of powerful distillery calculators
    • True proof
    • PG by weight or volume, including temperature correction
    • Estimated ABV
    • Proof cutting

Cost Accounting

  • Fully integrated cost accounting tools allow you to automatically tack cost accounting data without additional data entry
  • Quickbooks integration allows easy export of bills, invoices, and general ledger transactions to Quickbooks and eliminates double entry!
  • View true costs for every case produced
  • Financial reports including ledgers, balance sheets and asset lists

CRM

  • Easily track contacts other than direct-customers to help your sales and marketing effort.
  • Track interactions, follow-ups, and utilize customizable sales-only features for your mobile sales team.
  • Make contacts public to the entire sales team, or restrict access by user

Check Out Some of the Many Features of Whiskey Systems Online Software

Raw Materials

  • Complete visibility to your raw material inventory
  • Optional capabilities to track individual lots or aggregate materials
  • Issue Purchase Orders, enter material receipts, and track raw material costs
  • Easily enter adjustments and scrap events following physical inventory or disposal/destruction
  • Set re-order points, specific vendor pricing, and easily identify what needs to be ordered
  • Complete flexibility to decide to utilize POs and/or receipts. If you don’t need them, they will stay out of the way

Production

Complete support for all types of distillation runs

  • Consume cooks, botanicals, spirits, finished goods, or wine/beer as inputs. Any combination is supported
  • Outputs support single tank collection, cuts, multiple split tanks, and collection into split accounts.
  • Very straight-forward and flexible interface to meet the needs of all types of spirit producers.
  • Distillation yield tracking

Enter new cooks in just 2 steps

  • Auto-scale mash bills and retain the ability to make one-off changes at any time
  • Fermenter status shows age, content, and allows entry of observations at any time

Transfer In Bond

  • Complete support for all types of transfer of bond in and out, including tax-paid, transfer without payment of tax, transfers to wineries, and research/testing
  • Support for totes, barrels, and tankers
  • Distillers with multiple DSPs and partner distilleries can be linked, allowing simplified one-step transfers
  • TIB paperwork is auto-generated and can be printed to accompany the shipment

Storage and Barrel Warehouse

  • Powerful tracking and reporting for barrel warehouses of any size
  • Intuitive tank status pages allow you to see everything on-hand in one place
  • Track barrel quality ratings, location, observations, and much more
  • Full support for directly printing barrel labels
  • Fill and dump barrels easily using flexible tools
  • Manage barrels in bulk, including optional barcode scanning
  • Flexibility to choose how to handle dumped barrels—as unique assets or as a simple raw material that can be consumed
  • Track each barrel’s complete history to know exactly what has been in it, for how long, and where it has been
  • Refill dumped barrels, add contents to barrels, or partially empty barrel contents
  • Supports solera aging systems
  • Barrel data can be viewed in aggregate reports or exported to Excel at any time

Processing

  • Full support for making straight spirits or any kind of blended product
  • Tracking formulas, recipes, and individual batches is easy with our fully TTB compliant batching system
  • Tanks automatically track every addition and removal of spirits, allowing you to easily view a complete history at any moment
  • Supports blending domestic and imported spirits
  • Full OTS wine support and effective tax rate calculation
  • Powerful bottling run tools allow quick entry of even complex runs of multiple bottle sizes and case counts
  • Re-case and re-bottle existing product with ease
  • Automatic lot tracking for finished products, including batch history
  • Record TTB required fill and proof checks
  • Support for printing case labels as well as CSC labels

Orders

  • Track every case that leaves your bonded area using Whiskey Systems
  • Enter and ship orders at different times
  • Support for packing/pick list creation
  • Easily view open orders or all orders
  • View on-hand inventory and see what is needed to fill open orders
  • Flexible reporting lets you see orders by customer, by state, by product, or time
  • Transparent tax calculations are easily viewable, and all withdrawals from bond are supported with easily accessible data
  • Order interface will automatically FIFO out available goods, or specific lots can be manually specified
  • Full support for customer invoicing

Calculators and Automated TTB Reports

  • Whiskey Systems automatically creates all your TTB monthly reports: Processing, Production, and Storage for both domestic and imported spirits
  • File reports in minutes
  • Supports quarterly or semi-monthly FET payments
  • Full suite of powerful distillery calculators
    • True proof
    • PG by weight or volume, including temperature correction
    • Estimated ABV
    • Proof cutting

Cost Accounting

  • Fully integrated cost accounting tools allow you to automatically tack cost accounting data without additional data entry
  • Quickbooks integration allows easy export of bills, invoices, and general ledger transactions to Quickbooks and eliminates double entry!
  • View true costs for every case produced
  • Financial reports including ledgers, balance sheets and asset lists

CRM

  • Easily track contacts other than direct-customers to help your sales and marketing effort.
  • Track interactions, follow-ups, and utilize customizable sales-only features for your mobile sales team.
  • Make contacts public to the entire sales team, or restrict access by user

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Address
Whiskey Resources, LLC
561 E. Mitchell Hammock, Suite 200
Oviedo, FL 32765

Sales
sales@whiskeyresources.com

Customer Support
support@whiskeyresources.com

Hours
Monday - Friday
9:00AM - 4:30PM EST